Fertilizer shop
Urea, DAP, complex — fast billing, packet stock, follow-up for village credit customers.
For fertilizer · seed · pesticide shops
AgroKhata
Your digital shop ledger — billing, credit, stock and reports in one place.
AgroKhata™ is simple computer / online software for agro dealers. Rely less on notebooks and memory: create bills at the counter, see farmer pending, know what you owe companies, track stock + expiry, and give your CA clean data.
- Add Sale + barcode + Cash/UPI/credit — ready at the counter
- Invoice WhatsApp, Main Bill, PDF, Full/Partial return
- Stock, nearby expiry, outstanding, 25+ reports + CA export
- Installation from ₹8,499 / 3 months · or ₹2,999 / mo
Demo live
Revenue ₹1.94L
Bills 128
Stock alerts 14
In simple words: AgroKhata™ = your agro shop's online ledger + stock book + report book. On computer or phone. Your private link. Daily counter work made easy.
What is this website?
AgroKhata™ — software to run your agro shop
This site is the public page for AgroKhata™. AgroKhata™ is the software you use every day to run a fertilizer, seed, or pesticide shop. Think — billing book + stock register + customer ledger + company ledger + report file — all in one system, on your login.
Seed dealer
Crop-wise seed sales, company stock, village-wise farmer list, complaint tracking when needed.
Pesticide / agro shop
Expiry-tracked stock, company returns, damaged / lost register, clear daily sales.
Billing book vs AgroKhata™
Problems managing everything in a notebook — and ERP benefits
Many dealers still run the shop with only a billing book, ledger, and memory. Fine for a small shop. When sales, credit, and stock grow — time and mistakes grow too. Simple detail + examples below.
Problems
What goes wrong when you manage with only a billing book / notebook?
Handwriting, hunting pages, relying on memory — time goes here, mistakes hide, and real shop numbers stay unclear.
-
Billing book tears or gets lost
In season you write bills quickly. A page tears, ink smears, or the old book goes into a cupboard. Two or three months later a farmer says “this bill is wrong” — finding that page can take 1–2 hours, or the page is gone.
Example: March book missing → dispute never settled.
-
Credit runs on memory and small notes
Written in the credit book, then half forgotten. Staff changes and “did they pay ₹2,000?” — unclear. Collection becomes guesswork, pending slowly grows.
Example: 40 credit customers — exact balance hard to count from a notebook.
-
Stock is only a rough guess
Exact remaining stock per company product is unknown. Sometimes over-order, sometimes stock runs out. Expiry packets show up late — when loss has already started.
Example: 8 bags visible in warehouse, 14 in the book — no match.
-
Unclear how much you owe the company
Purchase bills, partial payments, returns — spread across notebook and WhatsApp. Month end question: “How much do we owe the company?” Answer depends on which book you checked last.
Example: Two notebooks + 5 WhatsApp bills = confusion.
-
Evening closing eats your time
Adding sales, matching cash, credit list, writing summary — 1–2 hours after shop closes. One wrong line and you recheck the whole page.
Example: Shop closed at 8, still tallying at 10 — exhausted.
-
CA / accountant work is monthly stress
Re-typing sales and purchases in Excel, photocopies, dictation. Missing entries, wrong dates, incomplete expenses — your time and the CA's time wasted every month.
Example: 3 days building Excel, then CA says data is incomplete.
-
Hard to catch staff mistakes
Wrong rate, wrong packet, bill changed later — almost invisible in a notebook. Who created or changed the bill — little clear proof.
Example: Rate written ₹480, should be ₹520 — who catches it first?
-
No clear picture of profit / top products
You know “season was busy”, but which product made money, which village comes back, whether margin is right — decisions on feel alone.
Example: Seeds sold well, but which crop / company? Pulling from the book is slow.
Benefits
What you gain with AgroKhata™ ERP? (time + less manual work)
Software handles writing, adding, searching, and reporting. Your team spends time on farmers, collection, and stock — not rewriting books.
-
Fast bills at the counter
Bill in seconds — not minutes
Select product / packet → save. Rate and amount stay correct. Line moves fast in peak season. Farmer gets a clear digital record, not a torn slip.
Example: 50 bills a day — each one quick + saved.
-
Credit follow-up without flipping books
See who owes in minutes
Outstanding list ranks unpaid farmers by amount. Full payment history per customer. Targeted collection calls — not chasing from memory.
Example: Pull top 10 pending list, WhatsApp / call.
-
Stock + expiry without counting every time
Check live stock anytime
Received / sold / remaining — per company product. Nearby expiry alert comes early. Sell first or company return — less wastage, less panic counting.
Example: Expiry alert → moved 10 packets first.
-
Company payments in one place
No month-end re-adding
Purchases, payments, dues in company / agro-dealer ledger. Before payment, “how much to pay” is clear instantly. Plan the next order on the same number.
Example: Exact pending shown on screen before payment.
-
Less manual evening tallying
Save 1–2 hours daily
Sales, credit, cash picture comes from the system. Staff spend evenings on collections and next-day planning — not rewriting billing book totals.
Example: Shop closed → 15 minute check → home.
-
Ready data for CA — no re-typing Excel
One ZIP — not days of Excel
Download sales + purchases + expenses for any date range. Hand to CA. Month-end stress drops because accounts are already set.
Example: 1 April–30 April ZIP → WhatsApp to CA.
-
Fewer mistakes + clear staff trail
Less rework, more trust
Digital entry reduces wrong rate / missing bills. Who created or changed a bill — visible. Useful when multiple staff work the counter.
Example: Wrong bill → which staff created it, known instantly.
-
Decisions from reports, not guesses
Answers on charts — not all-night tallying
Sales, most-sold products, repeat customers, profit, expense — see what's running. Plan next stock / offer on numbers, not season feel alone.
Example: Order based on “last 30 days top product”.
Without ERP (book only)
Evening tallying, hunting old bills, unclear credit, stock guesswork, monthly CA stress — even when the shop is busy, time goes to accounts instead of the counter.
With AgroKhata™ ERP
Fast bills, instant pending / company dues, live stock + expiry, one ZIP for CA — less manual work, clear numbers, more time at the counter.
One day — simple comparison
Notebook day vs AgroKhata™ day
Same shop, same farmers — the difference shows in time and stress.
With billing book
- Morning Open bill book, remember page number, check yesterday's pending notes.
- Counter Write every bill by hand. Wrong rate is hard to catch later.
- Credit Customer asks “how much pending?” — flip the book or answer from memory.
- Evening 1–2 hours tallying, cash match, credit list. Very tiring.
- Month-end Excel / photocopy for CA — stress + missing entries.
With AgroKhata™
- Morning Login → today's sales / pending on screen. No hunting for the book.
- Counter Select product → save bill. Clear bill for farmer, saved record for you.
- Credit Open outstanding list — who owes, how much, one click.
- Evening System totals ready. Quick check, more time for collections.
- Month-end Download CA export ZIP → send. Less re-typing.
Inside details (like live ERP)
Add Sale, bill, WhatsApp, return, reports — how it works
Below are the same flows used at the counter in a real agro ERP: new bill, invoice actions, WhatsApp to farmer, returns, credit screens, and reports. Simple language + full detail.
New bill — 4 steps
Customer
Name + phone search. If new, add details + village. WhatsApp opt-in tick.
Products
Barcode scan or company → product select. Add rate / qty / lines.
Payment
Cash / UPI / split / bank. Paid now, partial, or later (due days).
Save & share
Create sale → invoice. WhatsApp / Main Bill / PDF / print.
1. Add Sale — create a new bill
At the counter open + Add Sale. Search by customer name + phone / add new customer. Village (name, taluka, district, state) — system can create if missing. Reference person optional. Barcode scan auto-fills company + product + price. Discount ₹ or %. Payment mode: Cash, UPI, Cash+UPI split, Bank Transfer. Status: Pending / Completed / Partial. Add due days for auto expected payment date. Notes + old bill number (migration) too. Click Create sale — invoice number is assigned.
Customer + phoneVillage auto-createBarcode scanCash / UPI / splitCredit due date
2. Invoice actions — after the bill
On the sales list each invoice has View / Edit / Complaint / Delete. Returns: Full Return, Partial Return, Multi Return. Open invoice: WhatsApp (send bill to farmer), Main Bill (detailed tax / ERP bill), Download PDF, Print receipt. HSN & GST toggle for tax detail. Product lines show company, type (seed / fertilizer), qty, price, status. Created by shows which staff made it.
WhatsApp billMain BillPDF + PrintHSN & GSTFull / Partial / Multi return
3. WhatsApp — message the customer
WhatsApp opt-in checkbox on Add Sale: farmer can receive invoices / updates on WhatsApp. Consent is saved. Green WhatsApp button on invoice to share bill. Separate WhatsApp Inbox for customer threads, unread count, sync — reply / follow-up in one place.
Opt-in on saleSend invoiceWhatsApp InboxUnread threads
4. Returns — goods back from customer
Full / Partial / Multi return from sales row. Customer Returns screen shows total returns, qty (kg), total refund amount, export + analytics. Company Returns separate — goods back to supplier. Return lines don't get lost in a notebook.
Full returnPartial returnMulti returnRefund totalCompany returns
5. Credit + company payment screens
Outstanding Customers: total outstanding, how many customers on dues, top due customer first. Customer Ledger for full statement. Outstanding Payables: supplier debit / credit / amount due / last transaction — clear before payment.
Outstanding farmersCustomer ledgerPayables dueLast transaction
6. Reports dealers use every day
Sales Analytics: revenue, transactions, customers, line items, period compare. Most Sold Products, Seed Sales by Crop, Profit Reports. Nearby Expiry: expired + nearing packets, cost vs selling value. CA Export: sales invoices + purchase bills + expenses — one package for CA. Sold vs Remaining, Sales Detail & Audit, Repeat / New Customers.
Sales analyticsNearby expiryCA export ZIPMost soldProfit reports
How it helps every day
6 simple jobs AgroKhata™ does for you
From morning billing to evening collection and month-end CA — the most common dealer tasks.
1. Create bills — fast at the counter
A farmer comes for urea, seed, or spray. + Add Sale → customer + phone + village. Barcode scan or product select. Cash / UPI / split / credit. Create sale — you get an invoice number.
Example: Barcode scan → company + product + price auto → bill saved.
2. Clear credit / pending payments
Many shops sell on credit. The outstanding list shows who owes what. Due days / expected payment date can be set on each sale.
Example: Pending list shows top dues first — easy collection calls.
3. Bill on WhatsApp + Main Bill / PDF
Send the invoice to the farmer on WhatsApp. Generate Main Bill, download PDF, print receipt. HSN & GST detail optional. Complaint button on invoice too.
Example: Paid cash bill → WhatsApp → invoice on farmer's phone.
4. Returns — full / partial / multi
Wrong product or return? Full Return, Partial Return, Multi Return on the invoice. Customer Returns shows refund totals. Company Returns are separate for suppliers.
Example: 1 packet return → Partial Return → stock + money adjusted.
5. Watch stock + expiry
How much came in, sold, and left. Nearby Expiry: expired + soon-to-expire packets, cost and selling value. Sell first or return to company.
Example: Packets nearing expiry in 30-day window listed + export.
6. Reports + CA export + your own link
Sales analytics, most sold, profit, repeat customers. CA Export: sales + purchases + expenses package. After payment you get a private shop link.
Example: Choose date range → download CA ZIP → send to accountant.
What's included
One ERP. Full shop covered.
Everything below is in your AgroKhata™ shop login — no separate add-ons to buy.
Billing & sales
Add Sale, barcode scan, invoice list, Main Bill / PDF / print, Full / Partial / Multi return.
Customer ledger (credit)
Payment, outstanding list, village export, WhatsApp invoice to farmer.
Company payables
Company + agro-dealer ledger — clear view of what you owe.
Stock & expiry
Received / sold / remaining + nearby expiry (expired + nearing) alerts.
Expenses
Category-wise shop expenses, month compare — under control.
25+ reports + CA export
Sale, customer, stock, profit charts + CA ZIP (sales + purchases + expenses).
After payment you get a private link like yourshop.agrokhata.com — only your staff, your data.
Real software screens
See inside the screens (demo photos)
These are AgroKhata™-style screens. Numbers are sample / demo. After setup you see your own sales, stock, and customers.
Sales screen
Today's and this month's sales in charts. How many bills, how much money, how many customers. Compare 7 days / 30 days / month / year.
More detail →
Customer payment screen
Who paid, who is pending. Full account for each farmer. Very useful for village credit customers.
More detail →
Expiry alert screen
Packets already expired or expiring soon. Sell first or return to company — before loss.
More detail →
Sold vs stock screen
Per company product: how much sold, how much left in stock. Helps plan the next order.
More detail →
Repeat customer screen
Which farmers come back again and again. Strong relationships show first — easier planning.
More detail →
CA / accountant export
One ZIP for CA: sales + purchases + expenses. Choose date range. Less month-end stress.
More detail →Live demo preview
AgroKhata™ screens — like a live demo
Sample dealer dashboard. Numbers move for demo purposes. After setup you will see your real sales, stock, and collections.
Sales Analytics
Revenue, transactions, and product performance · demo shop
Updating live
Revenue ₹1,93,512 Today’s run rate
Transactions 125 Avg bill updating
Customers 85 Active in range
Outstanding ₹2,14,800 Collections pending
Sales performance Revenue + customers
Revenue Customers
Transactions Per period
Top products Mix shifting
Browse by area
Separate section for each important shop task
Open any area — demo charts, sample reports, simple detail.
Sales & profit
Add Sale, WhatsApp bill, Main Bill/PDF, returns, top products & profit.
View details →Customers & collections
Farmer credit, outstanding dues, repeat buyers, full ledgers.
View details →Payables & companies
What you owe companies and agro dealers — clear balances.
View details →Stock & inventory
Stock position, low stock, expiry alerts, returns & orders.
View details →Expenses & CA export
Shop expenses by category — plus one-click CA ZIP.
View details →Reports & analytics
Dashboard plus 25+ report screens built for agro dealers.
View details →How to get started
4 simple steps — your shop login
Request → talk → payment → private AgroKhata™ link ready.
Fill the form
On this website enter shop name, phone, address. One open request per phone / email.
We call / WhatsApp you
Team explains the plan, clears doubts, confirms shop details.
You pay
Installation: ₹2,999 / mo, ₹8,499 / 3 months, ₹15,999 / 6 months, or ₹29,999 annual. Renewal later: ₹999 / mo, ₹4,999 / 6 months, or ₹7,999 annual.
Login ready
Username, password, and your private shop link. Then start billing.
Price
Installation & renewal — clearly separate
Pay monthly for easier cash flow, or pay once a year and keep the savings in your shop.
New shops
Installation plan (first year)
Includes setup and onboarding. Choose monthly, every 3 months, every 6 months, or save when you pay for the full year upfront.
Annual
Pay once — installation + 12 months
₹29,999 / first year
Save ₹5,989 vs monthly
Monthly totals ₹35,988 (₹2,999 × 12). Pay annually and keep ₹5,989 in your shop.
- Setup / installation included
- Your private shop link
- Billing, ledger, stock, expenses, reports
- Team onboarding on call / WhatsApp
6 months
Pay for half the year, then continue
₹15,999 / 6 months
After 6 months, pay ₹15,999 again to continue for the next 6 months (₹31,998 for a full year in two payments). Installation included.
- Setup / installation included
- Same ERP access as other plans
- License for 6 months, then renew payment
- Team onboarding on call / WhatsApp
3 months
Pay every quarter, then continue
₹8,499 / 3 months
After 3 months, pay ₹8,499 again to continue (₹33,996 for a full year in four payments). Installation included.
- Setup / installation included
- Same ERP access as other plans
- License for 3 months, then renew payment
- Team onboarding on call / WhatsApp
Monthly
Spread the cost across the year
₹2,999 / month
₹35,988 over 12 months. Same installation and ERP access as the annual plan.
- Setup / installation included
- Same ERP access as annual
- Easier month-to-month cash flow
- Team onboarding on call / WhatsApp
Existing shops
Renewal plan (after first year)
Continue on the same shop URL with your data intact. No re-installation — choose monthly, every 6 months, or save with an annual renewal.
Annual renewal
Pay once for another 12 months
₹7,999 / year
Save ₹3,989 vs monthly
Monthly totals ₹11,988 (₹999 × 12). Pay ₹7,999 once and keep ₹3,989 in your shop.
- No reinstall needed
- Same shop URL and data
- License extended one year
6-month renewal
Pay for half the year, then continue
₹4,999 / 6 months
After 6 months, pay ₹4,999 again to continue (₹9,998 for a full year in two payments). Same shop URL and data.
- No reinstall needed
- Same shop URL and data
- License for 6 months, then renew payment
Monthly renewal
Continue month by month
₹999 / month
₹11,988 over 12 months. Same access — easier cash flow after year one.
- No reinstall needed
- Same shop URL and data
- License extended month by month
Request access
Send your agro shop details
Fill the form below. We will call or WhatsApp you. A second open request from the same phone / email will not be created — your first request stays in the queue.